By Ian Sykes, ISSYS
As time goes on, spam and junk filters run by ISPs – Internet Service Providers – get tighter and tighter.
Avoiding being marked as a spammer depends on as many variables as there are grains in a handful of dust but the following should help:
As time goes on, spam and junk filters run by ISPs – Internet Service Providers – get tighter and tighter.
Avoiding being marked as a spammer depends on as many variables as there are grains in a handful of dust but the following should help:
- Make the e-mails you send out a mixture of plain text and HTML. By that I mean that some of the e-mails you send out should be plain text and some HTML.
- The easiest way is to keep those e-mails that say, for example, "yes, Friday's good for me" should be sent as plain text.
- Avoid using "Dear" as the salutation. Similar to the physical junk mail we all receive which starts with "Dear", spam filters look for this greeting and score it highly. Hi, hello, etc. are better options.
- Keep sentences relatively short. 76 characters is one cut off point that spam filters look for.
Avoid using the bcc field as much as possible. - Ideally, send e-mails individually rather than using the multiple recipients option, as much as possible. This means that the receiver's ISP sees that the e-mail is addressed to the recipient only and so marks the e-mail as being much warranted.
- Sending out bulk – i.e. bcc or multiple recipients – e-mails day after day will eventually result in an increasing number of ISPs marking your address as being a spammer.
- Attachments also gain a few more points on most spam tables, particularly in conjunction with multiple recipient e-mails.
- Logo files not properly embedded into your Outlook stationery can also flag up on junk filters, particularly if the original file size is large.
- If the vast majority of your "send-outs" are to groups or using bcc address fields this will also count against you.
- A balance of individual e-mails versus group e-mails is preferable.
Practically:
I'd suggest using tighter search criteria in the Customer Search Wizard as one step forward.
I'd send the e-mails individually. Depending on the version of Outlook you're using, you may need to download and install a small piece of software that eliminates all the annoying "allow permission" messages from Outlook.
You can download, install and run a small piece of software called Express Click Yes that runs in the background simulating any of the "Click Yes" commands that Outlook expects.
There are many places to download this from – one such site is http://www.contextmagic.com/express-clickyes/ . Click Yes contains no adware or spyware and only simulates those "Click Yes" for Outlook, not for any other applications. On my own PC I have Click Yes running in the background constantly for just such a purpose
Use all of the above in conjunction with the EVE Auto E-mail Agent and the EVE Customer Search Wizard to mine your database and target-market your clients.